Leave Accrual

Holidays

Normal business operations of the University will be suspended in observation of regular holidays and other holidays as determined by the President.

Annual Leave

All active full-time employees with less than 60 months of continuous service with the University shall earn annual leave at the rate of 12 days or 96 hours per year.

On completion of 60 months or more of continuous service with the University, all full-time employees and full-time temporary employees shall earn annual leave in accordance with the following schedule:

​60 – 119 months   ​15 days of annual leave
​120 – 239 months  ​18 days of annual leave
​240 and over ​24 days of annual leave

Staff members may accrue reimbursable annual leave up to a maximum of 240 hours. Once the 240 hours have been accumulated, the staff member may continue to accrue non-reimbursable Annual Leave that will be lost if not taken during the fiscal year of accumulation.

Sick Leave

All full-time employees accrue one leave day (8 hours) for each month worked. 

Bereavement Leave

Full time and regular staff members who are in active work status (e.g. regularly reporting to work at the time of the request for leave) shall, upon written request, be granted up to three work days of bereavement leave for the death of an immediate family member.  These work days must be consecutive, and the period of time off must encompass the day of the funeral.

The University defines immediate family as:

  • spouse
  • spousal equivalent
  • children
  • step-children
  • children-in-law
  • parents
  • step-parents
  • parents-in-law
  • brothers
  • brothers-in-law
  • sisters
  • sisters-in-law
  • grandparents
  • grandparents-in-law
  • grandchildren
  • aunts
  • uncles
  • nieces
  • nephews
  • first and second cousins

Other relationships are excluded unless there is a guardian relationship.

Administrative

Regular employees and full-time temporary employees will be placed on administrative leave and excused without loss of pay under the following conditions: 

  • jury duty
  • witness summons
  • voting
  • emergency closing
  • severe weather

Military Leave

A military leave of absence will be granted to employees absent from work because of service in the U.S. uniformed services in accordance with the Uniformed Services Employment and Reemployment Rights Act (USERRA).

Advance notice of military service is required, unless the military prevents such notice or it is otherwise impossible or unreasonable.  Notice should be provided as soon as possible to the employee's supervisor and to Human Resources.